Potential Change Orders

A potential change order (PCO) can be an item that is expected to result in extra work, or additional costs. A PCO can also result from owner directives, bulletins, clarifications or changes to the original plans. Any of these changes might require a change.

PCOs are sometimes referred to as cost control numbers (CCN), change estimates, anticipated cost numbers, proposed change orders, and change proposal request.

The Potential Change Orders form is the starting point of the change order process. Use the PCO form to track possible and actual changes, the impact of the change on the budget and the cost, as well as which companies are affected by the change. As a PCO moves from being a possible cost to being part of a change order, update and modify the impact of the change in the Potential Change Orders form.

To create a potential change order

1. On the View menu, click Cost Control > Potential Change Orders, and then select a view.
2. Click .

The Potential Change Order form appears.

3. Enter the following information:
   • Number*: The number for the PCO.
   • Description: The short description of the PCO.
   • Status: The status of the PCO.
   • Approved for Budget: This box is selected if the PCO has been approved for budget.
   • Closed: Select this check box to mark the PCO as closed.

   *This field is required.

4. To save the changes and keep the form open, click > Save.

—Or—

To save the changes and close the form, click > Save and Exit.