Adding Subcontract Change Orders to Contract Invoices

When you create a contract invoice, all the contract amounts are imported into the Detailed Items tab. However, you can also include a subcontract change order in the contract invoice. Subcontract change orders must be created during or before the end of the selected cost period for the contract invoice.

To add subcontract change orders to a contract invoice

1. In the Contract Invoices form, click the Detailed Items tab.
2. Click the Add CO button to add subcontract change orders.

The SCO Search window is displayed.

3. Select the relevant change order, and then click .
4. The following information defines each SCO:
• Item No: The item number in the contract.
• Description: The description of the item in the contract.
• Category: The schedule of values category assigned to this invoice item.
• Scheduled Value: The maximum scheduled value for this contract item.
• Previous Work Material Install Value: The previous work install value. If there are previous contract invoices for this contract, the Previous Work Material Install Value for the current invoice is calculated by adding together the values in the 'Work this Invoice Value', 'Material Install This Invoice Value', and 'Previous Work Material Install Value' columns from the previous invoice.
• Work This Invoice Value: The value of the work completed for this item during the invoice period. Note that this value plus the 'Material Install This Invoice Value', and 'Previous Work Material Install Value' cannot exceed the 'Scheduled Value'.
• Material Install This Invoice Value: The value of the material installed on the project for the item during the invoice period. Note that this value plus the 'Work This Invoice Value', and 'Previous Work Material Install Value' cannot exceed the 'Scheduled Value'.
• Total Work Material Install Value: The total of the Previous Work Material Install Value, Work This Invoice Value, and Material Install This Invoice Value.
• Total Complete Value: Sum of the total work material install value and the stored material value.
• Net Complete Value: Sum of the total work material install value and the stored material value.
• Net Current Due: The total amount due for this invoice item. This is the total amount due for the invoice item less retainage.
• Percent Complete: Tracks the percentage of total value that has been used thus far.
• Balance To Complete Value: Tracks the remaining balance to complete the total value.
• General Retain Percent: The retainage percentage applied to general work.
• General Retain Value: Product of the general retain percentage and the total work material install value.
• Stored Material Retain Percent: The retainage percentage applied to stored materials.
• Stored Material Retain Value: The value calculated by multiplying the stored material value by the stored material retain percent.
• Total Retain Value: The sum of the general retain value and stored material retain value.
• Task Name: Tasks that are associated with this invoice item and used to calculate invoice values.
• Budget Code: The budget code for the invoice item.
• Expend Authority Code: The expenditure authorization assigned to this invoice item.
• Notes: Notes related to the invoice item.
5. To save the changes and keep the form open, click > Save.

—Or—

To save the changes and close the form, click > Save and Exit.

See Also