Contract Invoices

Use the Contract Invoices form to record invoices you have received from subcontractors, and to determine the value of the progress payment to the subcontractor. You can create a contract invoice for any contract that commits costs in the budget.

If this is the second or greater invoice you are creating for a contract, values of previously performed work and installed material are displayed on the Detailed Items tab. Prolog Converge calculates the Previous Work Material Install Value for the current invoice by adding together the values in the Work this Invoice Value, Material Install This Invoice Value, and Previous Work Material Install Value columns from the previous invoice.

To create a contract

1. On the View menu, click Cost Control > Contract Invoices, and then select a view.
2. Click .

The Contract Invoices form appears.

3. In the Creating dialog box, select the contract for which you want to create a contract invoice, and then click Create.
4. Enter or view the following information:
• Contract Number: The contract number against which the contract invoice is generated.
• Invoice Number*: The invoice number usually represents the total number of contract numbers created against the same contract. Optionally change this number to match your numbering style.
• Sequence: The sequence is auto-populated with the next available number.
• Invoice Date*: Select the date on the invoice that the subcontractor submitted.
• Period*: Select the cost period with the date range to which the contract invoice must be added.
• Approved for Budget: If this check box is selected, the value of the invoice is committed to the budget system.

*This field is required.

5. To save the changes and keep the form open, click > Save.

—Or—

To save the changes and close the form, click > Save and Exit.